Groups Tool: Basics

Accessing the Groups Tool

	Click the Groups button on the toolbar, or
	From the Windows menu, choose Groups. The Groups Tool opens, with the Evidence Panel hidden.

To create a group from within the Group Tool
See also All the ways to create groups (below).

Select one or more documents. Ways to select documents.
Click the New button. A group is created that includes the selected documents, and the Edit Group window opens, allowing you to change the default name and color assignment. The Groups list will display the name and the number of documents in the group.

To display member documents in the group color in the Galaxy
Highlight the group in the Groups List by clicking on its name. To highlight several groups whose names are contiguous, click on the name of the first group, then SHIFT-click on the last group. All groups between the first and the last will be highlighted. To highlight non-contiguous groups, CTRL-click each in turn.

The total number of unique documents in all highlighted groups is the Total Docs number.

Overlap includes documents that occur in more than one highlighted group; they are colored turquoise in the Galaxy. Refine this collection by choosing In > 1 Group to color as overlapping any documents occurring in 2 or more groups, or choose In All Groups to color as overlapping any documents which occur in all highlighted groups.

Using the Select buttons

Select buttons for Total Docs
	To add all documents in a highlighted group or group to the selection set. In the Galaxy, they will be colored the selection color.
	To select only the documents in the highlighted group or groups.
	To deselect all documents that occur in a highlighted group or groups
Select buttons for Overlap
	To add to the selection set only those documents which occur in more than one highlighted group, or all highlighted groups, depending on which radio button is on.
	To select only those documents which occur in more than one highlighted group, or in all highlighted groups, depending on which radio button is on.
	To deselect only those documents which occur in more than one highlighted group, or in all highlighted groups, depending on which radio button is on.
	To deselect all selected documents.

To view the documents in a group without selecting them and to use the Evidence Panel's annotation tools

Click to open the Evidence Panel. All the documents in highlighted groups will be listed and accessible. Selected documents are always visible in the Document Viewer.

To delete a group
Highlight it in the Groups list and click the Delete button.

To save groups
You need do nothing; groups are automatically saved when you close the data set or exit IN-SPIRE. Choosing File > Save Session also saves groups (as well as queries, viewed documents, and outliers).

All the ways to create a group
Groups can be created from within the Group Tool, but also by using Queries and the Document Viewer.

Select the documents, then open the Group Tool. Click New and follow the instructions above for creating a new group.
In the Query Tool (the documents are selected as the result of a query), click Group Results.
In the Document Viewer (the documents are selected and visible in the Document Viewer), from the Add to Group... dropdown menu (located in the bottom 1/4 of the window), choose New Group.
The Add to Group dropdown menu remembers your last selection. If you have previously chosen a group name from the list, you will see that, not "Add to Group..."

All the ways to modify an existing group by adding or subtracting members

Using the Group Tool's Evidence Panel.
Select the documents you want to add or subtract (see Ways to select documents), and open the Document Viewer.
1. From the Add to Group... dropdown menu (located in the bottom 1/4 of the window), choose the group to which you want to add/remove the documents.
2. Click on a document in the list in the top panel.
3. Click Add to add the document to the group; click Remove to subtract the document from the group.

To revert to last-saved groups, discarding the groups listed in the Groups list
From the main menu bar's File menu, choose Restore Groups.

Organizing the Groups List

Making folders

Click the New button and choose Folder. A new folder with the name"New Folder" appears in the Groups list.
To rename "New Folder", double click on it. A blinking insertion point appears in the middle of the word. Highlight and edit the name as you normally would. You can also click on "New Folder" (or any other folder or group name that you want to change) and click Edit. The Edit Group window opens. You can change the name or group color there.
To move a group into a folder or to move a group from one folder to another, highlight the name of the group and click the Move button . From the dropdown list, choose the name of the folder to which you want to move it.

Changing the order of items

Change the order of groups and folders by moving items up or down in the Groups list.

Highlight the group or folder you want to move.
Click up or down arrowto move the item up or down in the list.

To see helpful information about a part of the Groups window
Hover the cursor over it. Information will appear in the Help panel at the bottom of the window.